Setting Up Messaging

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Setting up Messaging

Before using the Messaging feature, the system administrator must perform configuration and setup procedures. Each user must have a user ID, which is typically setup as the user’s login ID. The system administrator normally establishes the user’s ID when a new employee is entered into the system. For more information about entering a new employee into the system, refer to Using the Employee Notebook in Resources.

If your plant does not use a work order approval process, the system administrator does not have to complete the Defining Work Order Setup Options procedure. Define Validation Codes Valid Values is an optional procedure that enables you to choose who to notify when there is a status change on a work order. The setup procedures are:

Define module availability
Define window access
Define user setup
Define work order setup options
Define validation codes valid values

To Define Module Availability:

1.	Click the Setup button on the Tabware Power Panel.
2.	Click the Customizing TabWare button on the Setup Power Panel.
3.	Click the Availability button in the Customizing TabWare window.
4.	Click the Messaging checkbox in the Module Availability window.
5.	Click OK to enable the TabWare messaging features.

To Define Window Access:

1.	Log in to the Security module.
2.	Click the Define Window Access button.
3.	Define the user setup messaging configuration by selecting the AllAccess option under Group, the Setup option under Module, and User Setup - Enable Messaging under Window Description.

4.	Click Has Access to apply the new messaging configuration to the user groups.
5.	Click OK and log out of the Security module.

To Define User Setup:

1.	Click the Setup button on the Tabware Power Panel.
2.	Click the User Setup button on the Setup Power Panel.

3.	Click the Enable Message Notification within TabWare checkbox.
4.	Enter a value for the Check Messages Every ___ Minutes field.
5.	Enter a value for the Delete Information/User Message After ___ Days field.
6.	Optionally, select Send My Messages Via E-Mail. If you select this option, you then see the option to merge your email notifications into a single message.
7.	Click OK to apply the settings.

To Define Work Order Setup Options:

You will only use this procedure if your company uses an online work order approval process.

1.	Click the Setup button on the Tabware Power Panel.
2.	Click the Customizing TabWare button on the Setup Power Panel.
3.	Click the Setup Options button under Modules.
4.	Select Work Orders and click the Setup Options button.
5.	Click the Use the Work Order Approval Process check box.
6.	Click the Messaging tab.

7.	Click the appropriate checkboxes for message notification options.
8.	Click OK to apply the settings.

To Define Validation Codes Valid Values:

You will only need to define validation code valid values if your company uses an online work order approval process. The following procedure enables you to choose who to notify when there is a status change on a work order.

1.	Click the Setup button on the Tabware Power Panel.
2.	Click the Validation Codes Valid Values button on the Setup Power Panel.
3.	Select Work Order Status in the Validation Codes box to display the current settings in the lower half of the window.

4.	Click the check boxes under Notify Requestor, Planner, Supervisor, Job Function, or Employee to define the user setup for Valid Work Order Status Values.
5.	Click OK to apply the settings.
6.

After you have completed these steps, you will receive notification when a message is waiting for your attention.