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A voucher number is your internal reference to a supplier’s invoice being processed for payment.
To Create a New Voucher:
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From the Invoice Search window, click the Go To button and then select New Voucher. The Create New Voucher window displays. |
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Select from the options Create from Purchase Order or Create Direct Charge. |
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Click OK. |
Note: You cannot create a new voucher for a purchase order that has been marked two-way match. Processing of receipt transactions automatically generates header and detail invoice records. A checkbox on the Invoice tab identifies an invoice created for a two-way match purchase order. For more information on Two-Way Matching, see Using the Two-Way Match Feature.
If you selected the option Create from Purchase Order, you must enter a Purchase Order number in the Copy Information section. After entering a number for an issued purchase order, you can then select line items from the purchase order for processing.
To Copy Information from a Purchase Order:
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From the Create New Voucher window, enter a purchase order number. Optionally, click the search icon to open the Purchase Order Search Popup window and perform a search. |
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Select the purchase order to copy from and click OK. |
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On the Create New Voucher window, click the Select Lines button. The Copy from Purchase Order window displays, showing all line items from the purchase order. TabWare automatically highlights the items that match the selection criteria indicated at the top of the window. |
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Optionally, change the Select Criteria option to change the list of items highlighted. |
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Optionally, click the Change User Preferences button to change the default for Select Criteria. |
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Click OK. |
The User Preference window allows you to set Default Copy Options for use with the Copy from Purchase Order window.
To Change User Preferences:
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From the Copy from Purchase Order window, click the Change User Preferences button. |
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Select one of the radio buttons displayed. |
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Click OK. |
In instances where you may need to create a voucher for charges that are not reflected on a purchase order, select the Create Direct Charge option. These can be freight or shipping charges not covered by a purchase order, utility bills, or other charges that need to be processed for payment but did not come through the purchase order process. Clicking the Create Direct Charge button takes you directly to the first tab of the Invoice Notebook, where you can enter information pertaining to the voucher.